DataNZ provides secure and reliable document scanning services. We convert paper-based records, files, and books into high-quality, searchable digital formats, supporting improved access, storage, and long-term information management.

We combine competitive pricing with consistent, high-quality service delivery. Our experienced team follows recognised industry standards, including Archives New Zealand Digitisation Standards and ISO 13028, ensuring your documents are handled securely and professionally throughout the digitisation process.

What we scan

We handle a wide range of materials across business, government, education, and archival environments, including:

Business and corporate records

Office files, correspondence, contracts, agreements, financial records, invoices, HR files, and compliance documentation.

Books and publications

Books, reports, academic theses, journals, magazines, catalogues, school yearbooks, and other printed publications.

Forms and structured documents

Forms, applications, surveys, questionnaires, invoices, and handwritten records

Archival and historical materials

Archival records, manuscripts, newspapers, and heritage collections.

Scanning Process

We use modern imaging equipment and established workflows to ensure consistent, high-quality outputs across all projects.

  • High-resolution image capture

  • Cropping and alignment (deskewing)

  • Despeckling and noise reduction

  • Lighting and contrast correction

  • Book curvature adjustment for bound materials

Searchable documents (OCR)

We offer Optical Character Recognition (OCR) to convert scanned images into searchable and editable text.

This enables:

  • Full-text search within documents

  • Easier data extraction and reuse

  • Conversion into searchable PDF, Word, or structured formats such as XML

OCR can be applied to printed and multilingual documents, with performance influenced by the quality of the source material.

Trusted by Leading Organisations

DataNZ has successfully completed digitisation projects for universities, schools, government agencies and research organisations across New Zealand, Australia and the Pacific region.

Our experience includes:

  • Selected by the New Zealand Ministry for Business, Innovation, and Employment (MBIE) as a preferred supplier for digitisation services across various government agencies.
  • Digitising PhD and Masters theses for universities
  • Converting historic books to XML for the New Zealand Parliamentary Counsel
  • Scanning hard-copy publications for the Pacific Regional Environment Programme
  • Digitising school yearbooks, magazines and archives

Why Choose DataNZ

Fast

Fast turnaround times
Competitive pricing

Quality

Exceptional image & OCR quality
Large-scale expertise

Secure

Secure and confidential
Tailored solutions

Get in touch

DataNZ supports scanning projects of varying scale and complexity, from small collections through to large, multi-phase digitisation programmes.

Contact us to discuss your requirements or request a no-obligation quote. We can also provide sample scans to confirm quality and output format before project commencement.

Testimonials

We at Landcare Research are highly impressed with the work of DataNZ. Their quality, turnaround and price are excellent. We gladly endorse their services to anyone.
Greg Comfort, Manager, Manaaki Whenua (Landcare Research) Press, Lincoln.

Your people doing the mark-up do a great job with pretty difficult material

John Laurie, Digital Initiatives Librarian, University of Auckland

Just as in previous years, this is absolutely great – thank you and your team very much! We do spot checks for our statistical purposes as we work with the data you provide, and continue to be delighted by the 100% accuracy of everything checked.

David Fougere, Managing Director, Phoenix Research, Auckland

DataNZ have been very helpful in realising this major new online resource (Web-enabling the Fletcher Index of Māori names) for the Library. The service we received was excellent and we are very happy with their work.

Kathryn Parsons, New Zealand Collection Librarian, University of Waikato Library, Hamilton

The service we’ve received from DataNZ has been first rate and we’d recommend them to anyone undertaking any digitization project, large or small. Their quality, price, and customer service have been excellent in all our dealings with them.

Stefan Boddie, Manager, DL Consulting Ltd., Hamilton

Fast, reliable & affordable services

Please contact us with any questions, or send us a sample of your eBook requirements for a free, no-obligation sample and quote. We are happy to provide recent examples of contracts / work executed and testimonials.