DataNZ provides comprehensive digitisation services for a wide range of materials, including documents, books, files, newspapers, maps, and handwritten forms. We handle both print and electronic images, converting your materials into digital formats efficiently and accurately. Our scanning services include advanced features such as OCR, data entry, database creation, XML conversion, forms processing, data capture, and geospatial mapping.

Scanning Services

Our scanning services use sophisticated image-processing equipment and software to quickly and accurately digitise various document types. Our post-scanning image enhancement processes include cropping, deskewing, despeckling, lighting correction, histogram adjustment, filtering, book curvature correction, and more. We offer multilingual optical character recognition (OCR) with up to 99.99% accuracy, converting documents into fully searchable text formats (XML/SGML/HTML) or text-searchable PDFs. Learn more about our bulk scanning service for documents, files, and books.

Data Capture Services

DataNZ offers cost-effective data capture services for businesses of all sizes. We process a wide range of forms, including competition entries, survey forms, questionnaires, applications, warranty cards, insurance forms, accounts, and legal documents. For handwritten forms that are challenging for ICR/OCR tools, we use our proprietary forms processing software, ImageXP, to extract data accurately. Learn more about our data capture services.

Data Entry Services

DataNZ excels in converting scanned images, handwritten documents, and printed materials into Microsoft Word, Excel, Access, and Text formats. Our team uses special processes and unique software to achieve high accuracy, even with difficult-to-read historical content. Our state-of-the-art XML-based data conversion tool, ImageXP, ensures accuracy up to 99.995% by incorporating validation at every stage. Whether your documents are hard copies or scanned images sent via email, FTP, or cloud services, DataNZ is your trusted partner for accurate and reliable data entry. Learn more about our data entry services.

Database Creation

We specialise in creating technical, scientific, and business databases, as well as directories, mailing addresses, customer lists, library cards (Marc 21), indexes, and catalogues. Our team extracts, maintains, and validates data from the internet, printed materials, and scanned images to create comprehensive databases tailored to your needs. Learn more about our database creation services.

PDF Conversion Services

We convert existing PDF files into editable Word documents, maintaining the original formatting and layout. Using the latest OCR technology, we ensure high-quality, easily editable converted documents. Learn more about our PDF conversion services.

XML and DTD Design

DataNZ specialises in converting unstructured paper or scanned documents into reliable XML files, enabling efficient content management and delivery. Our top-quality XML conversion services help businesses, academic institutions, and government organisations publish content effectively. Learn more about our XML conversion services.

Digital Archiving Services

Our document and digital archiving services include digitising full-text searchable newspapers, magazines, journals (including legal, scientific, technical, and medical), and other document archives for online publication. We use advanced OCR technology and manual data entry to ensure compliance with archiving standards such as ISAD(G). We also provide Encoded Archival Descriptions (Finding Aids) for easy access to archived content. Learn more about our document and digital archiving services.

Directory Digitisation & Conversion Services

DataNZ offers accurate directory digitising services in multiple languages, capturing data from printed or online directories and converting it into databases. We provide targeted mailing lists by extracting data from various sources, ensuring 99.99% accuracy. Learn more about our directory digitising services.

Contact Us

Whatever your digitisation needs, DataNZ has the expertise, equipment, and software to deliver high-quality results quickly and affordably. Contact us today to learn more about our digitisation services and request a quote.


We at Landcare Research are highly impressed with the work of DataNZ. Their quality, turnaround and price are excellent. We gladly endorse their services to anyone.
Greg Comfort, Manager, Manaaki Whenua (Landcare Research) Press, Lincoln.

Your people doing the mark-up do a great job with pretty difficult material

John Laurie, Digital Initiatives Librarian, University of Auckland

Just as in previous years, this is absolutely great – thank you and your team very much! We do spot checks for our statistical purposes as we work with the data you provide, and continue to be delighted by the 100% accuracy of everything checked.

David Fougere, Managing Director, Phoenix Research, Auckland

DataNZ have been very helpful in realising this major new online resource (Web-enabling the Fletcher Index of Māori names) for the Library. The service we received was excellent and we are very happy with their work.

Kathryn Parsons, New Zealand Collection Librarian, University of Waikato Library, Hamilton

The service we’ve received from DataNZ has been first rate and we’d recommend them to anyone undertaking any digitization project, large or small. Their quality, price, and customer service have been excellent in all our dealings with them.

Stefan Boddie, Manager, DL Consulting Ltd., Hamilton

Fast, reliable & affordable services

Please contact us with any questions, or send us a sample of your eBook requirements for a free, no-obligation sample and quote. We are happy to provide recent examples of contracts / work executed and testimonials.