At DataNZ, we process a variety of forms like contest entries, survey forms, questionnaires, applications, warranty cards, insurance, accounts and legal forms.

Many types of handwritten forms do not easily lend themselves to automatic capture using ICR / OCR tools. We process such forms using ImageXP, our own forms processing software.

We offer the following services:

  • Forms Scanning

  • Forms Data Capture

  • Image Data Extraction

  • Forms Data Cleansing

Data capture can be from images or paper forms. We use a double key process to ensure high accuracy output. We understand that your data is useless if incorrect and so we ensure that our forms processed data is highly accurate. We create validation tools based on a set of rules, like postal codes and address validation. We have the software and current address databases to validate street addresses and post codes for most countries.

If you are able to scan and upload the images to a secure cloud server like Dropbox or Google Drive, we can usually download, process and deliver the database to you within 24 hours. Outputs are normally delivered in MS Excel or any database of your choice.

Backed by professional management, an efficient team of over 40 data conversion specialists and best business practices, DataNZ has a solid track record of delivering value added digitising services. Over the years, we have grown consistently and carved a niche for ourselves as a high quality, most cost effective data capture service for any business that has to deal with forms.


We at Landcare Research are highly impressed with the work of DataNZ. Their quality, turnaround and price are excellent. We gladly endorse their services to anyone.
Greg Comfort, Manager, Manaaki Whenua (Landcare Research) Press, Lincoln.

Your people doing the mark-up do a great job with pretty difficult material

John Laurie, Digital Initiatives Librarian, University of Auckland

Just as in previous years, this is absolutely great – thank you and your team very much! We do spot checks for our statistical purposes as we work with the data you provide, and continue to be delighted by the 100% accuracy of everything checked.

David Fougere, Managing Director, Phoenix Research, Auckland

DataNZ have been very helpful in realising this major new online resource (Web-enabling the Fletcher Index of Māori names) for the Library. The service we received was excellent and we are very happy with their work.

Kathryn Parsons, New Zealand Collection Librarian, University of Waikato Library, Hamilton

The service we’ve received from DataNZ has been first rate and we’d recommend them to anyone undertaking any digitization project, large or small. Their quality, price, and customer service have been excellent in all our dealings with them.

Stefan Boddie, Manager, DL Consulting Ltd., Hamilton

Fast, reliable & affordable services

Please contact us with any questions, or send us a sample of your eBook requirements for a free, no-obligation sample and quote. We are happy to provide recent examples of contracts / work executed and testimonials.